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LINK YOUR ORDERS AND YOUR INVOICES

There should be no grey area between the two. Start drafting your Invoices through LetsInvoice and let the bond become clearer. You will be able to see a document trail from Quotation through to Invoice. You can use order tracking reports showing where the Order is in the process, how long it has been there, and who is responsible for it.

Create Purchase Orders from a Sales Order in no time at all. The Sales Order can be tracked. The good news does not stop there, you can also create a Quotation from a Purchase Order.

Keep a close watch on your customers that have exceeded their credit limit, by placing their Sales Order on a list where a supervisor can release those that are safe to Invoice.

LetsInvoice also allows you to create Job Cards that can be linked from or to any other customer document. Suitable for workshops or pool and garden services.

MORE FEATURES TO KEEP YOU ON THE GO

Access inventory images and print catelogues
You can show your inventory picture while you process your Customer’s Documents. You can also print a Picture Catalogue.

Set recurring invoices
You can create recurring Invoices which occur at different dates in the month, or at various monthly intervals, such as every 3 or 6 months.

Unique invoices and customer documents
Letsinvoice can print different Invoice styles for selected customers, if necessary. You can capture Additional Notes per Customer which can be stored on the Unique Customer Document.

Measure your products
The flat glass industry can capture the length and width of the item, showing the square metres.

Calculate your selling price
Enter the Cost Price per line and capture a percentage markup column to calculate the Selling Price while Invoicing.

Stay ahead of your stock outs
If you are in the catering or hiring business, keep your stock updated by making sure it gets collected and delivered on time. You can Capture Delivery, Function, and Collection Dates/Times as well as report on available stock.

WHAT TO EXPECT

Processing Screen for the Flat Glass Industry

Sales Order showing columns for length and width

LetsInvoice Sales Order Glass Industry Letsap Johannesburg 300x169 - LetsInvoice

Job Card

Processing a Job Card with Items that can be linked to a Quotation, Sales Order or Invoice

LetsInvoice Job Card Letsap Johannesburg 300x169 - LetsInvoice

Order Tracking

Set up Stations and Operators, then, track each line of your Sales Orders via the Order Tracking interface. Priority, which is selected at the time of processing, is shown by different colours.

LetsInvoice Order Tracking Letsap Johannesburg 300x162 - LetsInvoice

TYPICAL USERS

  • Flat glass industry
  • Plumbers
  • Shipping/import
  • Pool and garden services
  • Workshop environments that require Job Cards

FREQUENTLY ASKED QUESTIONS

Is the system multi user?
What about the layout of the documents? Must they be redesigned?
Will I have access to the Quotations and Sales Orders processed via LetsInvoice, in Sage Pastel?
Can I have LetsInvoice and Sage Pastel open at the same time?
Is there a way to force operators to enter certain fields before saving a document?
Is the system multi user?

Yes, it is. LetsInvoice reads the User information from Sage Pastel as well as the access permissions set up for each User.

What about the layout of the documents? Must they be redesigned?

No. LetsInvoice uses the layouts as saved in the Sage Pastel Forms Designer.

Will I have access to the Quotations and Sales Orders processed via LetsInvoice, in Sage Pastel?

No. This is because the module allows for customisation of additional columns and information not available in Sage Pastel. However, once the Invoice has been updated, it will be accessible for reprinting and will appear on the customer’s Statement and Ledger.

Can I have LetsInvoice and Sage Pastel open at the same time?

Yes, you can. It will not use an additional license, provided you use the same password in both systems.

Is there a way to force operators to enter certain fields before saving a document?

Yes, you can set this up for each document type. This is a global setting and all users will have to comply.

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